Company Secretarial Services in Singapore

A corporate secretary is an officer who ensures that the administrative processes within his or her organisation run smoothly and according to regulations. They are tasked with ensuring that business complies with the relevant statutes and regulations, and act as a liaison between board members and staff. Corporate secretaries are also responsible for managing the company’s internal affairs, including overseeing compliance with various legal rules and regulations. In Singapore, they share responsibility along with company directors for certain legal obligations. If the Secretary finds any breaches of the law, he or she must report them to those involved to ensure that matters are dealt with as soon as possible.

Yes. As per the Singapore Companies Act, it is mandatory for every company that is incorporated in Singapore to appoint a corporate secretary within 6 months of its company incorporation.

Additionally, all private and public companies need to appoint a corporate secretary as per the Singapore company law. Only a sole proprietorship and limited liability partnership (LLP) business entities do not require a corporate secretary role.

You cannot take up the role of a corporate secretary if you are the sole director of your business even if you have the experience or qualifications to be one. However, it is possible for a director to be a corporate secretary only if there are more directors in your company.

Another thing to note is that the director of the company needs to ensure that the company is performing up to standards and achieving its desired business goals. The corporate secretary’s main responsibility is to aid the director in accomplishing his goals by making sure the business is complying with all the statutory and regulatory policies.

Corporate secretaries act as advisors to the board of directors in legal and financial matters, as well as perform other important duties including:

• Maintaining and updating the company’s statutory registers
• Planning and preparing for board meetings as well as documenting it
• Filing any changes in company details such as addresses, share transfers, or updates in the company’s constitution to ACRA within the stipulated time
• Filling of all essential documents as required by law within the given time
• Preparing and filing of annual returns with ACRA
• Ensuring the company seal is kept in safe custody and used only on required documents
• Ensuring there is an adequate insurance cover for the company and all its employees
• Advising the board of directors and shareholders on their roles and responsibilities, as well as on what needs to be done to stay compliant with the law
• Being the point of contact for the shareholders and communicating with them regularly

Hiring a professional corporate secretarial services provider to take care of all your company’s secretarial duties is a great way to save time and money, so that you can save on your business expenses and focus on your more important tasks. If you are looking to appoint a corporate secretary for your company in Singapore, look no further than Segovia. Our high-quality services can help you meet the necessary requirements and maintain compliance effortlessly.