Company Secretarial Services in Singapore

Ensure your company meets regulations and have confidence in your compliance with our corporate secretarial services in Singapore.

Appoint an Experienced Secretary with a Deep Understanding of Your Business

The Singapore Companies Act mandates all public and private organisations in the country to appoint a resident corporate secretary within six months of incorporation. As a professional Singapore-based corporate service provider, we can offer trustworthy and efficient secretarial services.

We can appoint a dedicated secretary for your company who has years of experience and will take the time to understand your business to offer a premium service. Your corporate secretary will help you ensure compliance by managing your documents and filing the necessary information to ACRA before strict deadlines. You will always receive personalised services, professional advice, as well as timely and customised solutions to all your issues.

Why Choose Our Corporate Secretarial Services?

Segovia, with its extensive expertise in corporate services, stands out as a preferred choice for businesses seeking impeccable secretarial support. Our key strengths lie in our team of highly experienced and professionally qualified company secretaries. These experts possess specialised knowledge of the business landscape in Singapore, enabling them to seamlessly assume responsibility for your documentation and compliance management, all while ensuring minimal disruption to your day-to-day business operations.

With Segovia, you can rest assured of a tailored and efficient transition of secretarial duties that precisely cater to your business’s unique needs. Additionally, we offer nominee director services for business owners overseas who need a director to act on their behalf and meet statutory obligations.

Tailored Services that Combine Global Experience, Guaranteed Quality, and Efficiency

A Global Network

20+ Years of Experience

Personalised and Confidential

Responsiveness and Speed

Our Tailored Secretarial Services

At Segovia, we prioritise personalisation, adopting a client-centric approach to our company and corporate secretarial services in Singapore. We understand that every business is unique, and our dedicated team works closely with you to tailor our services precisely to your specific needs. Whether it’s compliance management, documentation organisation, or other secretarial support, we design solutions that align with your company’s requirements, ensuring a seamless and highly personalised experience for our clients.

Segovia’s company secretarial services play a crucial role in facilitating annual filing and reporting processes such as:

Filing annual returns with the Accounting and Corporate Regulatory Authority (ACRA) in Singapore
Preparing financial statements and tax returns
Ensuring timely submission of statutory filings and fees
Keeping the company’s registers and records up-to-date

Segovia’s secretarial services are instrumental in maintaining statutory compliance in Singapore and assist companies by:

Ensuring compliance with the Companies Act and other relevant regulations
Managing compliance with local laws and regulations
Handling government correspondence and inquiries

Segovia’s secretarial services are essential for maintaining efficient shareholder and director operations. We provide support by:

Maintaining registers of directors and shareholders
Managing changes in directorships and shareholdings
Preparing and filing resolutions and minutes

Segovia’s corporate secretarial services in Singapore excel in managing your registered office address needs by:

Providing a registered office address for receiving official correspondence
Handling and forwarding mail received at the registered office address

secretarial-services-why-businesses-in-singapore-need-it

Why Does Your Business in Singapore Need Company Secretarial services?

Company secretarial services play a critical role in ensuring your business operates smoothly and remains compliant with Singapore’s regulations. Here’s why they are essential:

To Ensure Statutory Compliance: A corporate secretary ensures your business meets legal requirements, including filing annual returns and keeping up with deadlines set by the Companies Act, preventing penalties for non-compliance.
For Expert Advisory Support: Secretaries provide guidance on regulatory matters, offering strategic advice to help your company stay aligned with Singapore’s evolving corporate governance rules.
To Maintain Accurate Record Keeping: Secretarial services involve maintaining statutory registers, including records of shareholders, directors, and company accounts.
For Efficient Management of Board Meetings & Minutes: A corporate secretary organises board meetings, prepares meeting agendas, and records accurate minutes.
To Handle Changes in Company Structure Seamlessly: When there are changes in directorship, shareholding, or other structural modifications, the corporate secretary ensures the necessary documents are filed and updated with ACRA promptly.
To Safeguard the Corporate Seal & Documents: Secretarial services include the safekeeping of the corporate seal and essential company documents, ensuring they are properly stored and accessible for official use.
For Conflict Resolution and Governance Support: Corporate secretaries can assist in resolving internal disputes and help manage corporate governance matters, ensuring the company adheres to best practices in decision-making and compliance.

Contact Us for More Information on Our Company Secretarial Service in Singapore

Request a free consultation to learn more about our corporate services and receive professional advice on appointing a resident secretary in Singapore. We’ll create a bespoke proposal outlining how our services can help you meet requirements and maintain compliance.

Request a Free Consultation

What People are Saying

We have been working with David for 20 years. His dedication and professionalism over this time has kept our business relationship strong and growing. His experience in BVI and Asia is priceless.

Mr Ho

Accountant

Segovia’s team are always available and very responsive. Very professional and willing to listen. Their service levels are beyond what we get elsewhere. I highly recommend Segovia to investors who need to a long term relationship and are looking for a service provider that will spend time to understand the business requirements.

Charles F

Banking

Segovia made the company registration and bank account set up a seamless process. We really appreciated the personal service and attention to detail.

Francois G.

Asset Manager

Why Outsource Your Company Secretary Services?

Outsourcing company secretarial services in Singapore, such as those provided by Segovia, offers numerous benefits, including:

Maintain Local and Cross-Border Compliance: Professional company secretarial services from corporate service providers have the knowledge and experience to navigate complex local and international regulations. Their expertise ensures your business stays compliant with evolving laws, which is especially valuable for companies lacking in-house resources to manage compliance effectively.
Streamline Your Operations: By outsourcing a secretary, you can focus on your core business activities while the service provider handles complex administrative tasks, leading to smoother operations.
Reduce Administrative Burden and Overheads: Outsourcing company secretarial services help reduce the strain on internal resources, lower overhead costs, and increase overall operational efficiency.

Frequently Asked Questions About Corporate Secretarial Services in Singapore

A corporate secretary is an officer who ensures that the administrative processes within his or her organisation run smoothly and according to regulations. They are tasked with ensuring that the business complies with the relevant statutes and regulations, and acts as a liaison between board members and staff. Corporate secretaries are also responsible for managing the company’s internal affairs, including overseeing compliance with various legal rules and regulations. In Singapore, they share responsibility with company directors for certain legal obligations. If the Secretary finds any breaches of the law, he or she must report them to those involved to ensure that matters are dealt with as soon as possible.

Yes. As per the Singapore Companies Act, it is mandatory for every company that is incorporated in Singapore to appoint a corporate secretary within 6 months of its company incorporation.

Additionally, all private and public companies must appoint a corporate secretary as per the Singapore company law. Only a sole proprietorship and limited liability partnership (LLP) business entity does not require a corporate secretary role.

To ensure full compliance with these legal requirements, Segovia offers comprehensive company incorporation services, guiding businesses through setup and ensuring they meet all statutory regulations, including the appointment of a corporate secretary.

You cannot take up the role of a corporate secretary if you are the sole director of your business even if you have the experience or qualifications to be one. However, it is possible for a director to be a corporate secretary only if there are more directors in your company.

Another thing to note is that the director of the company needs to ensure that the company is performing up to standards and achieving its desired business goals. The corporate secretary’s main responsibility is to aid the director in accomplishing his goals by making sure the business is complying with all the statutory and regulatory policies.

Corporate secretaries act as advisors to the board of directors in legal and financial matters, as well as perform other important dutie, including:

Maintaining and updating the company’s statutory registers
Planning and preparing for board meetings, as well as documenting it
Filing any changes in company details such as addresses, share transfers, or updates in the company’s constitution to ACRA within the stipulated time
Filling of all essential documents as required by law within the given time
Preparing and filing of annual returns with ACRA
Ensuring the company seal is kept in safe custody and used only on required documents
Ensuring there is an adequate insurance cover for the company and all its employees
Advising the board of directors and shareholders on their roles and responsibilities, as well as on what needs to be done to stay compliant with the law
Being the point of contact for the shareholders and communicating with them regularly

Hiring a professional corporate secretarial services provider to take care of all your company’s secretarial duties is a great way to save time and money, so that you can save on your business expenses and focus on your more important tasks. If you are looking to appoint a corporate secretary for your company in Singapore, look no further than Segovia. Our high-quality services can help you meet the necessary requirements and maintain compliance effortlessly.

A Corporate Secretary is a senior role in a corporation, tasked with ensuring compliance with legal and regulatory mandates. This role involves managing corporate records and organising board as well as shareholder meetings. While secretaryship encompasses the administrative and strategic responsibilities required to maintain the integrity of the governance framework.

Hiring an in-house company secretary in Singapore can cost between S$60,000 and S$100,000 annually. Alternatively, outsourcing company secretarial services can range from S$600 to S$3,000 per year, making it a more cost-effective option for many businesses. If you’re considering such services, Segovia’s secretarial offerings could ensure trusted and efficient management of your compliance needs.

No, a Singapore company cannot operate without a secretary. Every business must appoint a company secretary within six months of incorporation, and this position cannot remain vacant for more than six months.

Yes, even small companies in Singapore are required to appoint a company secretary within six months of incorporation, as mandated by the Companies Act.

The main distinction lies in their roles: a corporate secretary primarily handles various organisational and administrative duties within a business. In contrast, a company secretary is a professionally qualified individual responsible for ensuring legal and statutory compliance.

In Singapore, a company secretary must be a resident, which includes citizens, permanent residents, or Employment Pass, S Pass, or EntrePass holders. They are also required to have relevant qualifications and experience to fulfil the role effectively.

To change your company secretary in Singapore, you must first draft a Directors’ Resolution to confirm the new secretary’s appointment and the outgoing one’s resignation. Then, prepare a resignation letter for the outgoing secretary and obtain the new secretary’s consent using Form 45B.

Lastly, these documents must be submitted to ACRA for official lodgment, ensuring the change is formally registered. The new secretary typically helps facilitate this process, including file transfers from the previous secretary.

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